Single Entry Short Term Stay Visa (Business) Checklist

Please do NOT staple/clip/tab documents
(1) Valid Passport (must have a complete blank visa page)
(2) One visa application form (Fillablepdf) (Non-Fillablepdf)
  • Please type or print legibly in black/blue ink (no pencil).
  • Please do not leave any questions blank (Please write N/A if the question does not apply to you)
  • Your signature must match your passport signature.
  • Chinese citizens must write their names in both English AND Chinese characters.
  • For Russian Nationals, Nationals of CIS and Georgia: Two Application Forms are required
(3) One 2"x 2" passport-type photo taped to application form
  • Taken within the last 6 months
  • White Background, No glasses
  • For nationals of Russia, Ukraine, Belarus, Georgia, and other CIS nationals: Two photos
(4) U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies)
  • Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy
  • H1B stamp & copy / L-1 & copy / I-797 & copy
  • F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy
  • J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy
  • Employment Authorization Card (if applicable) & copy
(5) Signed and Dated Certificate of Employment from US company
  • Must be on company letterhead
  • Copies are accepted
(6) Invitation Letter from company in Japan pdf
(7) Guarantee Letter from company in Japan pdf
(8) Written Pledge Form from the company in Japan (2 Copies) pdf
(9) Proof of Residence such as your California/Nevada Driver’s license/ID card, utility bill, bank statement, etc. showing your current address.
(10) Visa Fee
  • No fee for US Citizens
  • Visa Fee must be paid by cash, money order or cashier’s check payable to “Consulate General of Japan” when you pick up
  • Please do NOT staple/clip/tab documents.
  • You MUST schedule an appointment to apply.
  • Visa applications must be submitted in person OR by mail only if you live 100 miles away from our office. There is NO online visa application process.
  • We take a minimum of 5 business days to process, so please apply for your visa ahead of time. For special circumstances, we may take longer. Additionally, we do not have expedited services, no exceptions.
  • Once issued, the visa to enter Japan is valid for three months.
  • All documents must be written in English or Japanese.
  • Please submit a set of documents for each applicant. You may not share your documents. We do not make copies.
  • All documents must show your full name.
  • We may request additional documents.
  • Applications from those who entered the U.S. with a B1/B2 visa or who are under a U.S. visa exemption status will not be accepted.
  • 6 month validity is required for US re-entry permit or US refugee travel document holders who wish to travel Japan. Please note that we issue only single entry visas for these types of travel documents.
  • This list is valid at the San Francisco Office only.