Position Available: General Affairs Section Assistant (Protocol)

The Consulate General of Japan in San Francisco is currently seeking an individual to assist with day-to-day duties within the General Affairs section.
 

Key Responsibilities:

• Provide administrative assistance within the General Affairs section and assistance to the Consul General and the Deputy Consul General of Japan
  • Maintain schedule and coordinate internal and external meetings and appointments
  • Handle mail and incoming phone calls
  • Draft and edit speeches, letters, and other official documents.
  • Event preparation including greeting visitors, food and drink service when required
  • Conduct research and keep Consulate officers informed of topics of interest
• Organize official events and programs at Consulate facilities
• Other duties as directed by supervisor

 

Desired Skills and Experiences:,/span>

• Experience working as a clerk or executive secretary preferred
• Excellent verbal and written communication skills (native or native-level) in English
• Ability to communicate and cooperate effectively with coworkers and community
• Japanese language ability is a plus but not requiredBasic office work skills including proficiency in using Microsoft Word, Excel, PowerPoint, Outlook, Teams, the internet, and E-mail are required.)
• Working knowledge of cultural events, restaurants (Japanese or otherwise), networking functions, etc. in the Consulate’s jurisdiction, especially the San Francisco Bay Area

 

Working Conditions:

• Employment is projected to start on September, 2025
• Regular working hours are Monday to Friday, 9:00am – 5:00pm. Working weekends or past 5pm may be requested of staff by the Consulate when necessary
• Saturdays, Sundays, and holidays defined by the Consulate are nonworking days
• Paid vacation, sick leave and optional health insurance support are provided after the completion of a three-month probationary period.
• Starting salary will be roughly 50,000 USD. Yearly raise may be decided based on work performance.

How to Apply:

Submit your resume to the General Affairs Section via email by Friday August 22, 2025.
Please include “Job Application: General Affairs Section Assistant” in the subject line. (cgjsf@sr.mofa.go.jp)

Communication with applicants will be primarily through E-mail (No inquiries please). Candidates who pass the preliminary screening will be notified by E-mail for the next selection stage. The Consulate will not respond to inquiries related to the results of the screening process.

※Please note that the Consulate is unable to provide visa support for prospective employees, and as such all applicants are required to have the appropriate legal permission to work in the United States. .